Legal Information
This website is facilitated on behalf of the Network by Fauna & Flora International (Fauna & Flora), a limited company registered in England and Wales under company number 2677068 and a registered charity under charity number 1011102, whose registered office is at The David Attenborough Building, Pembroke Street, Cambridge, CB2 3QZ, United Kingdom.
You can access most of the pages on the website without giving us your personal information. However, where you have the option to provide us with your personal information through the website, by submitting your personal information, you consent to our use of the information as set out in this privacy policy and in the privacy statements that appear on the forms through which you submit your personal information.
Published Date: 20/09/2017
Last Update: 16/07/26
Privacy Statement
Fauna & Flora International (Fauna & Flora) is committed to protecting the privacy and confidentiality of information provided by all users of this website. We will only store your information if we have a lawful basis for doing so.
Below you can learn more about the different types of personal data that Fauna & Flora collects, how and why we process that data, and who you can contact if you have any questions about the data we hold or the ways in which we process it.
Fauna & Flora will never use anyone’s personal details in any way that they would not reasonably expect. Fauna & Flora is registered as a Data Controller with the Information Commissioner’s Office (ICO) (Registration No. Z5599356).
All personal data received and controlled by Fauna & Flora is stored securely in the UK. By choosing to give us personal data via this website you therefore acknowledge (if you live outside the UK) that this will be transferred outside of your country of residence.
Information collected
You may provide us with information about you by filling in forms on the website or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the website and when/if you report a problem with the website. The information you give us may include your name, address, e-mail address and phone number. We also collect information automatically about your site visit, as per the User Statistics information below.
If you contact us (by any method) about the website, we may keep a record of that correspondence and use your contact details to reply to you. Communications in connection with the website may be sent to you from us by email. Please note that email is not a fully secure means of communication. Whilst we try to keep our systems and communications protected against viruses and other harmful effects we cannot guarantee this.
Use of Information
We may disclose your information within Fauna & Flora, or to our agents and service providers, and your personal information may be processed in an anonymous form by Fauna & Flora for the purposes of:
- Aiding strategic development
- Auditing usage of the website
- Meeting statutory reporting requirements
If you change your mind about being contacted in the future, please let us know by emailing info@communitiesforseas.scot.
We will use your contact details for the purposes described when the information was originally collected. We will only keep your data for as long as is necessary.
We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage.
Member’s Newsletter
Registered members of the website are asked if they would like to opt-in to receive the regular email newsletter, for which we use the service Mailchimp. If you choose to opt-in, the newsletter will be received to your chosen email address until you inform us that you no longer want to receive the emails or choose to opt-out in any way available to you. You can opt out of these emails at any time by:
- Contacting us at info@communitiesforseas.scot
- Replying to the email digest with the text “unsubscribe”
- Using the “unsubscribe” or “update preferences” links in the email footer
- Using the “unsubscribe” option on the email window in applicable email software (dependent upon user software)
You can change your registered email address at any time, by contacting us at info@communitiesforseas.scot or by updating your profile on the member’s area of the website. For the purpose of producing the email newsletter via Mailchimp, we provide limited data to the Mailchimp service in the form of: First name, Last name and email address. No further data is stored with Mailchimp and the data that is stored is protected by a secure wall and under the terms of the Mailchimp Privacy Policy.
Third Parties
Fauna & Flora will never trade, sell or share your personal details with any third party, charity or commercial organisation unless it is strictly necessary for processing a mailing list for which you have chosen to sign up to, or you have specifically asked us to do so. We do not rent or share lists with other organisations, and we will never do so. We will not pass information to any third parties unless otherwise set out in this Privacy Policy and unless you have agreed that we can.
Stop communications
You can email us at any time to stop receiving any information about the Network, or Fauna & Flora and our services, or to ask us to erase your data, by contacting info@communitiesforseas.scot. Please note if you request to stop receiving communications, we will need to store your details on a database to enable us to comply with your request (even if we erase your data from our other systems).
Data Rights and Removal
You have the right for your personal data to be removed from the Website at any time, should you wish to discontinue use of the Website. Selecting the “Delete my profile” option within the “edit my profile” screen will delete your user account and all associated data from our systems. Alternatively, or if you have any issues or concerns with this method, please contact the moderators at info@communitiesforseas.scot who will delete your user account and any associated data.
You have the right to view and amend your personal data at any time and this can be done by viewing or editing your profile within the members’ area of the Website.
You have the right to keep your user profile hidden from other users by selecting the relevant option within the ‘edit my profile’ page.
You can opt out of any email correspondence at any time by contacting the moderators at info@communitiesforseas.scot.
Objections
You have the right to object to us processing your data based on our legitimate interests or the public interest. You can make your objection at any time by contacting Tom Beesley, Fauna & Flora data protection lead, on +44 (0)1223 749018 or emailing tom.beesley@fauna-flora.org.
Subject Access Request
You can request a copy of the data we hold in relation to you. We commit to providing this within one month of receipt of your request. We will only withhold data in limited circumstances where we have legitimate reasons for doing so (for example, where releasing this information will affect another person’s privacy rights). Please contact the Data Protection Lead (details below) to request this information.
Keeping data up to date
We will do our best to ensure that all data we hold is kept as up to date as possible. If your information changes or you think the information we have is incorrect, please let us know so that we can make the necessary amendments to our records.
Retention
We will only keep your data for as long as is necessary. We will delete your information as soon as there is no longer any legitimate reason to retain it.
User Statistics
Our website uses Cookies, which are small text files that are stored on your computer when you visit some websites. We use cookies to help identify your computer so that we can optimise your user experience by helping us to understand which pages users find most interesting, and to enable registered members to login.
You can choose to disable any Cookies already stored on your computer. Please be aware that disabling cookies may stop our website from functioning properly.
Using Cookies, our website will track the pages you visit and record other user data such as whether you were referred via a search engine. We can then view a summary that aggregates the data from all of our visitors, but not your individual behaviour.
When you visit the website, our server will automatically record your IP address and the time and duration of your visit, but these are stored as anonymised data, where the digits are replaced by a string of symbols which cannot be un-coded. This information cannot be used to identify individual users and we do not record any physical location details. We do not use Google Analytics on this website.
There is no social media functionality linked with this website and we do not share any data from the site to any social media platforms.
How we update this Privacy Statement
We may amend this Privacy Statement from time to time in order to reflect changes in the law, best practice or our internal procedures. You can see the last date at which any amendment or addition was made to this Privacy Statement at the top of this page. Please therefore review this Privacy Statement regularly to ensure you are aware of any changes to it.
Complaints
We are committed to protecting your personal information. If, however, you have a concern about how we have handled your personal data, you have the right to complain to us. Please contact us using the contact details below.
We commit to acknowledging receipt of your complaint within 30 days and will make enquiries, such as speaking to relevant members of staff, without undue delay. If it’s unclear what the complaint is about then we will ask you for more information and we may also need to ask for proof of ID in order to verify your identity.
During the investigation of your complaint, we will keep you updated on our progress. The time that it takes us to investigate may be impacted by factors such as the complexity of the complaint.
Once the investigation is complete, we will let you know the outcome, which will include:
- An explanation of what has been done to resolve your complaint;
- Where appropriate, any actions taken as a result;
- An explanation of how we have complied with data protection law, if we believe that we have; and
- Enough information to help you understand our decision.
In the event that we are able to investigate the complaint and provide an outcome within 30 days, we are not required to provide you with an acknowledgement and outcome separately.
Our contact details to make a complaint, or to contact us for any other reason relating to data protection, are:
Tom Beesley (Data Protection Lead)
+44(0)1223 749 018
tom.beesley@fauna-flora.org
If you are not satisfied with our response you can contact the Information Commissioner’s Office with your concerns: https://ico.org.uk/concerns/.
Residents of the USA and Australia should also refer to the additional provisions set out below
United States of America
We confirm that we take all reasonable steps to comply with US laws and regulations in relation to online privacy.
California
Your Rights Under California Law
If you are a California resident, you have the right to:
- Request access to the personal information we hold about you
- Request details about how we collect, use, and disclose your personal information
- Request deletion of your personal information, subject to certain exceptions
- Request correction of inaccurate personal information
- Not be discriminated against for exercising your rights
How to Exercise Your Rights
You can exercise your rights by contacting us using the contact details provided in this Privacy Statement. We may need to verify your identity before responding to your request.
Do Not Track
Our website does not currently respond to “Do Not Track” signals from browsers. For more information about how we use cookies and similar technologies, please see the relevant section above.
Children’s Privacy
Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children under 13.
If we become aware that we have collected personal information from a child under 13 without appropriate consent, we will take steps to delete that information as soon as reasonably practicable. If you believe this has occurred, please contact us using the details provided in this Privacy Statement.
For individuals under the age of 16, we do not knowingly sell or share personal information (as those terms are defined under applicable US law).
Australia
This section applies where we handle personal information relating to individuals in Australia and supplements the information set out in this Privacy Statement.
We take reasonable steps to comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (“APPs”).
Collection of Personal Information
We collect personal information as described in this Privacy Statement where it is reasonably necessary for our functions and activities, including to manage relationships, process donations, respond to enquiries, and operate our organisation.
If we receive unsolicited personal information that we are not permitted to collect under the Privacy Act 1988 (Cth), we will, where required, destroy or de‑identify that information within a reasonable period.
Use, Storage and Overseas Disclosure
As described above, we generally store and process personal information in the United Kingdom and other locations where our service providers operate.
Where we disclose personal information to third parties located outside Australia, we take reasonable steps to ensure that those recipients handle the information in a manner consistent with the Australian Privacy Principles, or that an exception under APP 8 applies.
Access and Correction
You have the right to request access to the personal information we hold about you and to request that we correct any inaccurate or incomplete information, subject to certain exceptions permitted by law.
Complaints
If you have a complaint about how we handle your personal information, please contact us at:
Email: tom.beesley@fauna-flora.org
We will consider your complaint and respond within a reasonable period.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
- Website: https://www.oaic.gov.au
- Phone: +61 1300 363 992
Last updated: 16 July 2026